Log in Register

Login to your account

Username *
Password *
Remember Me

Create an account

Fields marked with an asterisk (*) are required.
Name *
Username *
Password *
Verify password *
Email *
Verify email *
Captcha *
View more blog entries

Consult Construction

Consult Us For Construction

Material Inward verification & Posting

Posted by on in Internal Control
  • Font size: Larger Smaller
  • Hits: 3788
  • Subscribe to this entry
  • Print
  • Report this post

Following conditions should be fulfilled for all kind of inward like Purchases, Client FIM, Intersite & Loan basis materials:

  1. Documents are required to be completed e.g. Challan / Packing list / Any specific format followed for Intersite material movement / Excise Gate pass / LR / Weight slip / Royalty Challan / Test certificates / PO copy or PO references / Tax Invoice / Statutory forms (If any);
  2. Name & Address of Consignee and Consigner on challan / other documents;
  3. Unique reference numbers of all attached supplier documents. All changes are required to be authorized.
  4. Main / Material Gate inward stamp with Date, Time, Vehicle number, Reference / Serial number as per material gate inward register / System and Security person should sign the challan or other documents.
  5. In respect of material quantity and rate, it should be weighed and actual quantity should be mentioned in challan and weight slip should be attached (for example Unit of Measurement in Kg or MT).
  6. Sand, Aggregate and bolder should preferably be purchased on CFT basis and it should be measured each time by store person.
  7. To ensure exact quantity and quality verification, no material shall be dumped / allowed without pre intimation to store.
  8. Store needs to ensure whether all requirements of PO from  store viewpoint have been fulfilled;
  9. After verification of material and documents, Stores should  put Material received stamp, received date and time, receiver signature and Name of site & location where material is received;
  10. Material GRN / Inward reference number from system or manual register should be mentioned on challan / document after its posting.
  11. Comment / Remark required in case of discrepancies found for Quantity & Quality of Item by material receiver. Same should be communicated in presence of material carrier  to supplier concerned to avoid any dispute later on.
  12. Reject Note required with detailed reason in case of material does not meet the PO standard.
  13. Received one copy should be returned to material carrier.
  14. Out time and date should be mentioned in challan / other document by security after checking of carriers vehicle.
Rate this blog entry:
Trackback URL for this blog entry.


  • No comments made yet. Be the first to submit a comment

Leave your comment

Guest Tuesday, 25 September 2018

Like us on facebook

Twitter Feed

ConsultC Webcast on RERA and GST affecting Real Estate. My session on GST starts after 110 min https://t.co/JZH4AfK9HC https://t.co/JZH4AfK9HC
ConsultC Request friends to support the cause and attend the event. Link to Donate - https://t.co/aobXWS4dYS Link to get do… https://t.co/Rou4qE2KRv


304, Super Plaza, Sandesh Press Road, Vastrapur, Ahmedabad
+91 - 079 - 40032950
This email address is being protected from spambots. You need JavaScript enabled to view it.

markerFind on Google Maps

Who we are

We are Ahmedabad based professional consulting firm. We are providing various services to Construction, Real Estate and Project Companies in various areas like Indirect Taxation – Service Tax & Multi state VAT consultancy, ERP implementation, Site & Management audit, Designing Tender & other related contractual documents etc.